Moving Office Hints & Tips

Moving office is a major undertaking that can be expensive and time-consuming. However, we’ve written a guide to help you.

Plan the Move:

This is arguably the most important stage of any move and reduces potential issues on the day. Here’s what you need to do:

  • Choose a relocation date that least interrupts your business.
  • Contact us and arrange a date for one our team to conduct a visit to both locations.

Relocation Preparation:

Inform staff, suppliers, clients, and whoever will need to know about the relocation of the planned move date and new address. Keeping everyone in the loop will reduce disruption to the business. You can also use this opportunity to contact potential clients about the move and maybe this will open lines of communication. Here are some more ideas:

  • Use this opportunity to declutter and decide what you need to take. Any excess items can be sold to help raise money for moving costs.
  • Design a floor plan for the new office so you know exactly where to place the office furniture.
  • Order and update the address marketing materials.

It’s very important that packing isn’t left to the last minute. Buy packaging well in advanced and start packing non-essential items straight away. Also, make an inventory of every item and label each box with a short description such as files, computer etc…and colour code the boxes indicating where they need to be placed in the new office.

Moving Day:

Have at least one member of staff at both locations to direct the removals company (hopefully us!). Here are some more general tips:

  • Similar to moving home, check the inventory of the new office and take note of any damages, including photos. This will save a lot of hassle in the future.
  • Test electrical equipment such as phone lines and broadband.
  • Moving is hard physical work so have plenty of refreshments ready for the staff.

After Moving:

Compare the inventory with everything in the new office, recycle or arrange collection of the packaging materials and enjoy your new premises!

 

Moving House Checklist

Moving house can be a stressful time so we've written a checklist to help you along your journey.

1 - Begin Packing & Sorting

If you're self-packing it can take a very long time to complete, especially if you live in a 2 - 3 bedroom property. Give yourself plenty of time to sort through your belongings and use this opportunity to get rid of unwanted items like that old TV in the loft or the broken gardening tools in the shed.

2 - Change of Address

It's important to notify your banks, insurance companies, energy suppliers, DVLA, Council Tax etc...of your intended move. Inaction could invalidate an insurance claim or sensitive financial documents might fall into the wrong hands.

3 - Get a Babysitter

Kids and moving home doesn't mix well. Trust us! We've seen it many times! We recommend hiring a professional babysitter or calling in a favour from a family member to look after the kids. This alleviates the stress during the move and helps you to focus on the task.

4 - Lable your Boxes

We call this the 'schoolboy error'. Picture this - You've arrived at your new home and open the back of the van to see 50+ boxes of the same colour and size without any labels and all you want is to find the kettle and tea bags. I'll leave the rest to your imagination.

5 - Tell your Broadband/TV provider

We've mentioned notifying companies about your move but this deserves its own category. Once you have a moving date in place, call your broadband/TV provider straight away! It can take up to 2 weeks for them to send a technician to install the service.

Which packaging supplies?

Which packaging supplies?

When it comes to moving house, good quality packaging can seem like an extra expense you really don’t need. But the truth is that skimping on packaging materials can be more hassle than it’s worth. Here are our top tips for making sure your possessions arrive safely.

1. Always use double-walled boxes

Using single walled cardboard boxes is asking for trouble on the day. It doesn’t take much to overload them causing the bottom to fall through, and it’s not possible to safely stack them either. Using strong double-walled boxes is the easiest way to secure your possessions.

2. Invest in good quality tape

Teaming single-walled cardboard with poor quality tape is a disaster waiting to happen and broken goods are the last thing you need on moving day. Broken goods will slow down the process of moving house and make it far more stressful. Good quality tape will ensure your boxes are properly sealed and don’t fall through.

3. Never underestimate the power of bubble wrap!

As well as wrapping crockery and glass, we also recommend wrapping all metals that may scratch easily, plastics such as CDs, sharp objects and paintings, as well as and any precious ornaments. You’ll thank yourself after the move!

So, make sure you invest in quality packaging – it’s a small expense but can make all the difference. Visit our ‘Packaging Supplies’ page for a list of the products we offer. If you’re based within Bristol City, we’ll deliver them for free.