Moving Office Hints & Tips

Moving office is a major undertaking that can be expensive and time-consuming. However, we’ve written a guide to help you.

Plan the Move:

This is arguably the most important stage of any move and reduces potential issues on the day. Here’s what you need to do:

  • Choose a relocation date that least interrupts your business.
  • Contact us and arrange a date for one our team to conduct a visit to both locations.

Relocation Preparation:

Inform staff, suppliers, clients, and whoever will need to know about the relocation of the planned move date and new address. Keeping everyone in the loop will reduce disruption to the business. You can also use this opportunity to contact potential clients about the move and maybe this will open lines of communication. Here are some more ideas:

  • Use this opportunity to declutter and decide what you need to take. Any excess items can be sold to help raise money for moving costs.
  • Design a floor plan for the new office so you know exactly where to place the office furniture.
  • Order and update the address marketing materials.

It’s very important that packing isn’t left to the last minute. Buy packaging well in advanced and start packing non-essential items straight away. Also, make an inventory of every item and label each box with a short description such as files, computer etc…and colour code the boxes indicating where they need to be placed in the new office.

Moving Day:

Have at least one member of staff at both locations to direct the removals company (hopefully us!). Here are some more general tips:

  • Similar to moving home, check the inventory of the new office and take note of any damages, including photos. This will save a lot of hassle in the future.
  • Test electrical equipment such as phone lines and broadband.
  • Moving is hard physical work so have plenty of refreshments ready for the staff.

After Moving:

Compare the inventory with everything in the new office, recycle or arrange collection of the packaging materials and enjoy your new premises!

 

Which packaging supplies?

Which packaging supplies?

When it comes to moving house, good quality packaging can seem like an extra expense you really don’t need. But the truth is that skimping on packaging materials can be more hassle than it’s worth. Here are our top tips for making sure your possessions arrive safely.

1. Always use double-walled boxes

Using single walled cardboard boxes is asking for trouble on the day. It doesn’t take much to overload them causing the bottom to fall through, and it’s not possible to safely stack them either. Using strong double-walled boxes is the easiest way to secure your possessions.

2. Invest in good quality tape

Teaming single-walled cardboard with poor quality tape is a disaster waiting to happen and broken goods are the last thing you need on moving day. Broken goods will slow down the process of moving house and make it far more stressful. Good quality tape will ensure your boxes are properly sealed and don’t fall through.

3. Never underestimate the power of bubble wrap!

As well as wrapping crockery and glass, we also recommend wrapping all metals that may scratch easily, plastics such as CDs, sharp objects and paintings, as well as and any precious ornaments. You’ll thank yourself after the move!

So, make sure you invest in quality packaging – it’s a small expense but can make all the difference. Visit our ‘Packaging Supplies’ page for a list of the products we offer. If you’re based within Bristol City, we’ll deliver them for free.